City Clerk Job Description
At its core, the city clerk’s job is about record-keeping and ensuring transparency in local government. Here are some of the main duties and responsibilities of a city clerk:
- Maintaining official city records: The city clerk is responsible for organizing and maintaining official records, such as meeting minutes, ordinances, and resolutions.
- Preparing and distributing meeting agendas and minutes: The city clerk creates and distributes the agenda for city council meetings, attends those meetings, and records and distributes the minutes of those meetings.
- Administering oaths of office: City clerks often administer oaths of office to elected officials, appointees, and staff.
- Issuing licenses and permits: Depending on the city, the clerk may be responsible for issuing licenses and permits for things like business operations, building permits, and special events.
- Managing municipal elections: The clerk is responsible for organizing and administering municipal elections, including maintaining voter records, processing absentee ballots, and reporting election results.
City Clerk Requirements and Skills
To become a city clerk, there are several requirements and skills that you should have:
- Educational requirements: Most city clerk positions require a bachelor’s degree in a relevant field such as political science, public administration, or business administration. Some cities may also require previous experience working in a government or administrative position.
- Strong communication skills: As the city clerk will be interacting with various stakeholders such as elected officials, city staff, and the public, strong communication skills are a must.
- Attention to detail and accuracy: The clerk is responsible for maintaining official records, so attention to detail and accuracy is crucial.
- Ability to work well under pressure: The clerk must be able to prioritize tasks effectively and manage multiple responsibilities simultaneously, even in high-pressure situations.